Privacy Policy

Privacy Policy for www.extasit.com

This Privacy Notice sets out the premise on which Extasit Ltd will process individual data gave to us, this data is additionally alluded to as ‘individual information’. This protection notice references to “we”, “us”, “our” and “our own” will incorporate any of our gathering organizations is alluded to all through as “we”, “us”, “our” and “our own”.

We take our commitments in regard of the security of individual information in all respects truly and we will just process individual data as nitty gritty in this notice, except if we illuminate you generally. So as to guarantee that the individual information we hold is precise and exceptional, we request that you educate us regarding any significant changes to the individual data we hold about you.

Our center business movement is enlistment and help people to look for some kind of employment and we are likewise a business. We help people in looking for some kind of employment with our hirer customers, regardless of whether this is straightforwardly or through supply by us, and we help hirers in presenting or providing the staff that they require. We likewise enlist staff to work for us to give our enrolment administrations. For the reasons for this Privacy Notice, our business exercises and administrations for people and organizations are alluded to as Recruitment Services’, and our real or potential contracting clients are alluded to as Clients.

The person responsible for data protection matters within our organisation is Mr. Pavan and can be contacted here pavan@extasit.com.

In the event that you don’t wish us to process individual information as per this strategy, at that point kindly don’t give it to us, Please allude to Section 3 ‘Your rights’, in regard of information that we as of now hold, or which we get from 3rd parties.

Section 1: This section applies to individuals wishing to use or using our Recruitment Services or looking for a role to work with us (‘a Candidate’):

We may obtain your personal data from the following sources (please note that this list is not exhaustive):

  • Curriculum Vitae/ application / registration form
  • A client
  • Other candidates
  • Online jobsites
  • Marketing databases
  • The public domain
  • Social Media
  • At interview
  • Conversations on the telephone or video conferencing (which may be recorded)
  • Notes following a conversation or meeting
  • Our websites and software applications

Where you are a Candidate and we have obtained your personal data from a 3rd party such as an online job portal, it is our policy to advise you of the source when we first communicate with you.

  • The personal data we collect or receive includes the following as applicable:
  • Full Name
  • Address
  • Contact Details (email/phone number/mobile number)
  • Date of birth
  • Job history (including information relating to placements through us)
  • Educational history and skills
  • Visa and other right to work or identity information
  • Passport
  • Bank details
  • NI number and tax /payroll information
  • Family details/ closest relatives or friends details
  • Contact details of referees
  • Personal information relating to hobbies, interests and pastimes
  •  

Information contained in references and pre-employment checks from third parties

Other sensitive personal information such as health records (see ‘Sensitive Personal Data’ section below) Your marketing preferences

How we will use your personal data:

The handling of your own data may include:

Gathering and putting away your own information, regardless of whether in manual or electronic documents

Advising you of potential jobs or openings

Evaluating and investigating your appropriateness for potential jobs

Presenting and additionally providing you to real or potential Clients

Drawing in you for a job with us or with our Clients including any related organization for example timesheets and finance

Ordering business sector or area explicit data and giving the equivalent to our Clients

Sending data to outsiders with whom we have or expect to go into game plans which are identified with our Recruitment Services

Giving data to administrative experts or statutory bodies, and our legitimate or other expert consultants including back up plans

To showcase our Recruitment Services

Holding a record of our dealings

Setting up quality, preparing and consistency with our commitments and best practice

For the motivations behind sponsorship up data on our PC frameworks

Why we process your own information: 

  1. Going into and playing out an agreement with you: 

So as to give our Recruitment Services we may go into an agreement with you and additionally an outsider. So as to go into an agreement we will require certain data, for instance, your name and address. An agreement will likewise contain commitments on both your part and our part and we will process your information as is fundamental with the end goal of those commitments. For instance, so as to process finance, a national protection number and bank subtleties will be required.

  1. Consistence with legitimate commitments (administrative and statutory commitments): 

We should conform to various statutory arrangements when giving our Recruitment Services, which require the preparing of individual information. These incorporate the Conduct of Employment Agencies and Employment Businesses Regulations 2003, which in addition to other things expects us to:

Check your personality

Evaluate your appropriateness for an outside activity job

Keep up records for explicit periods

Where we connect with an individual to work for us (regardless of whether straightforwardly or as provided to a Client), there are other statutory commitments that must be agreed to including finance, charge, government disability, HMRC announcing prerequisites, and some other law or guideline.

We are additionally required to consent to statutory and administrative commitments identifying with the business for the most part, for instance agreeing to assess, pay off, misrepresentation/wrongdoing aversion and information assurance enactment, and co-working with administrative specialists, for example, HMRC or the Information Commissioner’s Office.

  1. Our real advantages (carrying on the business action of Recruitment Services): 

In giving our Recruitment Services, we will do some handling of individual information which is vital with the end goal of our authentic advantages, which include:

Holding records of our dealings and exchanges and where appropriate, utilize such records for the reasons for:

Building up consistence with legally binding commitments with Clients or providers

Tending to any inquiry or debate that may emerge including building up, practicing or shielding any lawful cases

Ensuring our notoriety

Keeping up a back up of our framework, exclusively to have the option to reestablish the framework to a specific point in case of a framework disappointment or security break

Assessing quality and consistence incorporating consistence with this Privacy Notice

Deciding staff preparing and framework prerequisites

\Utilizing your own information to: 

Evaluate reasonableness and get in touch with you in regards to potential chances as well as our administrations

Gather showcase data or patterns including giving investigation to potential or genuine Clients

Source potential chances or jobs as a feature of our Recruitment Services

Customize your experience and our offering, regardless of whether through our site or something else.

This implies for our business reasonability and to seek after these genuine interests, we may keep on handling your own information for whatever length of time that we think about important for these reasons.

  1. Agree to our preparing of your information: 

We may process your own information on the premise that you have assented to us doing as such for a particular reason, for instance, on the off chance that you apply for a particular job you may have agreed to our handling of the information that has been accommodated the motivation behind advancing your application and thinking about your appropriateness for that job. In different cases you may have given your composed or verbal agree to the utilization of your information for a particular reason.

You may pull back your agree to our preparing of your own data for a specific reason at any stage. Notwithstanding, if it’s not too much trouble note that we may keep on holding, or generally utilize your own data from there on where we have an authentic intrigue or a lawful or authoritative commitment to do as such. Our preparing in that regard will be constrained to what is vital in promotion of those interests or commitments. Withdrawal of assent won’t have any impact on the legality of any preparing dependent on assent before its withdrawal.

Imagine a scenario in which we acquire your own information from an outsider. 

Some portion of our business action includes looking into data identifying with people for the motivations behind filling work jobs. This may incorporate getting individual information from online sources, for instance, we may acquire data from internet-based life destinations, for example, LinkedIn and occupation sheets, some data being freely accessible yet others being from locales or suppliers to which we buy in. Now and again we may likewise get individual data about you from contracting associations, partners and previous bosses, or from people for whom you have given administrations or been generally locked in.

Where data from outsider sources is of no utilization to us, or where you have advised us that you don’t need us to furnish you with administrations, we will dispose of it, anyway, we may keep up a restricted record so as to maintain a strategic distance from the duplication of the procedure. Where we think about that data might be useful to us in the compatibility of the arrangement of our Recruitment Services, any preparing will be as per this Privacy Notice. You do reserve the privilege to an item to handling if it’s not too much trouble see Section 3 ‘Your rights’.

Sensitive Personal Data (SPD)

Sensitive individual information will be data which is seriously close to home to you and is normally unessential to our thought of your reasonableness for an occupation job. Instances of SPD incorporate data which uncovers your political, religious or philosophical convictions, sexual direction, race or ethnic beginning, or data identifying with your wellbeing.

Notwithstanding the reason for your dealings with us, we demand that you don’t give us any delicate individual information except if totally fundamental. Be that as it may, to the degree that you do give us any touchy individual information, for example, information which you share with us in the discussion, we will just utilize that information for the motivations behind our association with you or for the arrangement of our Recruitment Services.

This will be for at least one of the accompanying reasons: 

You have unequivocally assented to the handling

With the end goal of our evaluation of your reasonableness for employment jobs or working limit

Where preparing is important with the end goal of commitments or rights under work, standardized savings or social insurance law

To keep up records of our dealings to address any later contest, including however not constrained to the foundation, exercise or protection of any legitimate cases

Who we share individual information with: 

We will not share your own data except if we are qualified for do as such. The classes of people with whom we may share your own data include:

Individuals, hirers and other outsiders important for the arrangement of our Recruitment Services

Any administrative specialist or statutory body compliant with a solicitation for data or any lawful commitment which concerns us

Gatherings who procedure information for our sake, which may incorporate

  • 3rd party payroll providers
  • IT support
  • storage service providers
  • Background verification suppliers

Legitimate and proficient guides

Insurers

Automatization decisions

We don’t utilize any mechanized basic leadership programming.

Where we use programming to help us with our evaluation of your appropriateness for a specific employment job and you think about that any such appraisal has been made wrongly or mistakenly, you may request clarification.

Segment 2: This area applies where you are an individual working for an outsider with whom we have dealings. For instance, a customer/client or a payroll organization.

We may gather your own information over the span of our dealings and this may incorporate the accompanying: 

Your contact data, which may incorporate your complete name, work job, contact phone number, and email

Your announcements and conclusions about competitors as well as other workforce for example a reference

Data identifying with our association with you or the gathering for whom you work including records of any gatherings or discourses

You’re showcasing inclinations

We may acquire your own information from the accompanying sources (it would be ideal if you note that this rundown isn’t comprehensive):

You, including where you have given us your contact subtleties or other data for the motivations behind utilizing our Recruitment Services

Staff or different agents of the association you speak to
 Hopefuls
Showcasing databases

Web-based life

The open space

Discussions, with you or others, on the phone or video conferencing (which might be recorded) or in gatherings

Notes following a discussion, with you or others, or gatherings you visit

How we will utilize your own information: 

We will process your own information with regards to our dealings with the outsider for whom you work and as a feature of our Recruitment Services. Preparing may include:

Gathering and putting away your own information, regardless of whether in manual or electronic records Utilizing the information to speak with you Sending data to outsiders with whom we have or mean to go into courses of action which are identified with our Recruitment Services Activities important to assist any commitment on us as per an agreement among ourselves and the outsider you work for Ordering business sector or division explicit data and giving the equivalent to our customers Giving data to administrative specialists or statutory bodies and our legitimate or other expert guides including back up plans Holding records of our dealings with you and the association whom you speak to

Setting up quality, preparing and consistency with our commitments and best practice

Why we process your own information: 

  1. Consistency with legitimate commitments (administrative and statutory commitments) 

We should consent to various statutory arrangements when giving our Recruitment Services, which require the preparing of individual information. These incorporate the Conduct of Employment Agencies and Employment Businesses Regulations 2003, which in addition to other things expects us to survey reasonableness of competitors and get data from Clients.

We are additionally required to consent to statutory and administrative commitments identifying with the business for the most part, for instance, duty, pay off and misrepresentation/wrongdoing counteractive action enactment, and co-working with administrative experts, for example, HMRC.

  1. Our genuine advantages (carrying on the business action of Recruitment Services): 

In giving our Recruitment Services, we will complete some handling of individual information which is fundamental with the end goal of our genuine advantages, which include:

Utilizing your own information:

  • To get in touch with you in regards to our Recruitment Services
  • To survey reasonableness of Candidates and jobs, for instance, referencing or other input
  • To group showcase data or patterns including giving examination to potential or genuine Clients
  • As generally important to give our Recruitment Services as well as to meet our commitments towards either the gathering whom you speak to, or different Clients or providers
  • To customize your experience and our offering, regardless of whether through our site or something else

Holding records of our dealings and exchanges and where material, utilize such records for the reasons for:

  • Setting up consistence with authoritative commitments with Clients or providers
  • Tending to any question or debate that may emerge including setting up, practicing or safeguarding any lawful cases
  • Securing our notoriety
  • Keeping up a back up of our framework, exclusively to have the option to reestablish the framework to a specific point in case of a framework disappointment or security break
  • Assessing quality and consistence incorporating consistency with this Privacy Notice
  • Deciding staff preparing and framework necessities

For our business reasonability and to seek after these authentic interests, we may keep on preparing your own data for whatever length of time that we consider sensibly fitting for these reasons.

  1. Assent 

We may process your own information on the premise that you have assented to us doing as such for a particular reason, for instance, in the event that you have given your contact subtleties all together that we may utilize these to furnish you with subtleties of our administrations you may have agreed to our preparing of the information for that reason. In different cases, you may have given your composed or verbal agree to the utilization of your information for a particular reason, for instance, references.

You may pull back your agree to our preparing of your own information for a specific reason at any stage. Be that as it may if it’s not too much trouble note that we may keep on holding, or generally utilize your own data from there on where we have an authentic intrigue or a legitimate or legally binding commitment to do as such. Our preparing in that regard will be restricted to what is important in the facilitation of those interests or commitments. Withdrawal of assent won’t have any impact on the legality of any preparing dependent on assent before its withdrawal.

Imagine a scenario in which we get your own information from an outsider. 

Some portion of our business action includes inquiring about data for the motivations behind securing and filling position jobs. This may incorporate getting individual information from sources including employment sheets, promotions, LinkedIn or other online life, some data being openly accessible yet others being from locales or suppliers to which we buy-in. Every now and then we may likewise get individual information about you from contracting associations, partners and previous managers, or from people for whom you have given administrations or been generally locked in.

Where data from outsider sources is of no utilization to us we will dispose of it, anyway, we may keep up a constrained record so as to maintain a strategic distance from the duplication of the procedure. Where we think about that data might be useful to us in the compatibility of the arrangement of our Recruitment Services, any handling will be as per this Privacy Notice. You do reserve the option to article to prepare if it’s not too much trouble see Section 3 ‘Your rights’.

Sensitive Personal Data (SPD) 

Delicate individual information will be data which is seriously close to home to you and is normally unessential to our dealings with you in regard of our Recruitment Services. Instances of SPD incorporate data which uncovers your political, religious or philosophical convictions, sexual direction, race or ethnic starting point, or data identifying with your wellbeing.

Notwithstanding the reason for your dealings with us, we demand that you don’t furnish us with any touchy individual information except if totally fundamental. In any case, to the degree that you do give us any touchy individual information, for example, information which you share with us in the discussion, we will just utilize that individual information for the reasons for our association with you or for the arrangement of our Recruitment Services. This will be for at least one of the accompanying reasons:

You have unequivocally assented to the preparing

Where preparing is important with the end goal of commitments or rights under work, government disability or social insurance law

To keep up records of our dealings to address any later question, including however not constrained to the foundation, exercise or guard of any legitimate cases

Who we share individual information with: 

We will not share your own information except if we are qualified for do as such. The classes of people with whom we may share your own data include:

Hopefuls and other outsiders essential for the arrangement of our Recruitment Services

Any administrative expert or statutory body as per a solicitation for data or any lawful commitment which concerns us

Gatherings who procedure information for our sake, which may incorporate 

  • 3rd party payroll providers
  • IT support
  • storage service providers
  • Background verification suppliers

Legitimate and proficient guides

Insurers

Section:3 Your rights 

We take the assurance of your own information all around truly and it is significant that you know your rights inside that specific situation, which incorporate rights to:

Solicitation a duplicate of the individual information that we hold

Article to our preparing of your information where that handling depends on real intrigue and there is no convincing justification for the kept handling of that information

Solicitation that we confine preparing of your information in specific conditions

Solicitation that information is eradicated where the proceeded with utilization of that information can’t be advocated

Item to any choice, which altogether influences you, being taken exclusively by a PC or by means of another mechanized procedure

Pull back your agree to our preparing of your own information for a specific reason at any stage. In any case, it would be ideal if you note that we may keep on holding, or generally utilize your own data from that point where we have a genuine intrigue or a legitimate or legally binding commitment to do as such. Our preparing in that regard will be constrained to what is important in advancement of those interests or commitments

A solicitation that wrong or inadequate information is redressed

Solicitation that information gave legitimately by you and prepared via mechanized methods is moved to you or another controller; this privilege just being appropriate where our handling of your information depends either on your assent or in the execution of an agreement

Make a grievance to the Information Commissioner’s Office Request that immediate advertising by us to you is ceased

If it’s not too much trouble note that should you practice your entitlement to demand that we delete information or stop any handling action, we may hold a record of this solicitation and the move made so as to both proof our consistency, and to find a way to limit the possibility of any information being prepared later on should it begotten again from an outside source.

On the off chance that you have any inquiries concerning your rights or should you wish to practice any of these rights please contact Mr.Pavan and can be reached here pavan@extasit.com.

Complaints

On the off chance that you are disappointed about any part of the manner by which your information is handled, you may, in the primary case allude the issue to Mr.Pavan and can be reached here pavan@extasit.com. This does not influence your entitlement to make a grievance to the Information Commissioner’s Office.

Section 4: This section applies to all personal data

A move of information to different purviews

Over the span of the arrangement of our Recruitment Services, we may move information to nations or global associations outside of the EEA. This may, for instance, be to Clients or Candidates, or outsiders who offer help administrations to us. Where data is to be so moved, it might be to a nation in regard of which there is an ampleness choice from the EU Commission. Nonetheless, if this isn’t the situation, it is our approach to find a way to distinguish dangers and to the extent that is sensibly practicable, guarantee that proper shields are set up. Subtleties identifying with explicit nations or associations are accessible on solicitation from Mr.Pavan and can be reached here pavan@extasit.com.

In the event that you don’t wish to furnish us with necessary information 

There might be conditions where we expect you to give information which is vital with the goal for us to meet statutory or legally binding commitments, or play out our Recruitment Services. In the event that you don’t wish to give us data we demand, at that point please tell us. In any case, if you don’t mind know that accordingly we might be not able to give you or the gathering who you speak to with a Recruitment Service, and now and again may result in a break of the agreement we host with you or a third get-together you speak to.

Gathering organizations and move 

In spite of the fact that this Privacy Notice concerns us your information might be open to, and imparted to different associations inside our gathering for any of the reasons set out inside this Privacy Notice, or where we have shared organization frameworks and staff.

In case of a deal, merger, liquidation, receivership or the exchange of all or some portion of our resources for an outsider, we may need to move your data to an outsider. Any exchange will be liable to the understanding of the outsider to this Privacy Notice and any preparing being just as per this Privacy Notice.

Information/Data Security and Confidentiality 

It is our arrangement to guarantee, to the extent that is sensibly practicable, that our frameworks and records are secure and not open to unapproved outsiders in accordance with contemporary practice.

Cookies

A Cookie is a little record of letters and numbers that are downloaded on to your PC when you visit a site, which empowers the site to tailor its contributions to your inclinations when you visit it. You can audit the Cookies approach here.

Holding your information 

Much of the time your information won’t be held for over 6 years from the last time when we furnished any administrations or generally drew in with you and it is our arrangement to just store your own information for whatever length of time that is sensibly important for us to conform to our lawful commitments and for our real business interests. Notwithstanding, we may hold information for longer than a multi year time frame where we have a lawful or authoritative commitment to do as such, or we structure the view that there is generally a proceeded with premise to do as such, for instance where your own data distinguishes pro ranges of abilities which may stay popular, or we are liable to a legitimate commitment which applies for a more drawn out period.

On the off chance that anyway you accept that we ought to erase your own information at a previous date if it’s not too much trouble illuminate us recorded as a hard copy regarding your reasons. If it’s not too much trouble see Section 4 ‘Your Rights’ beneath.

Changes to this Privacy Notice 

This Privacy Notice is routinely audited and might be refreshed every now and then to reflect changes in our business, or legitimate or business practice. Where an update is applicable to our preparing of your information, we will tell you of the equivalent.